Austin · Palmer Events Center · Fairmont · JW Marriott · Texas
Austin Event Photographer for Meetings, Conventions and Trade Shows
Austin event photography for meetings, conventions and trade shows since 1987, from the exhibit hall floor to the closing night reception.
39 years
Covering live shows since 1987.
Same day
Edited galleries while the show runs.
Dual card backup
Every camera records to two cards.
Fully insured
Certificate of insurance ready before load in.
Where we work in Austin
Austin convention centers, event venues and hotels we photograph
Austin is a walkable convention city, which means one program often spans an events center and two or three hotels. These are rooms we have actually worked, not a coverage area we could drive to.
The Austin Convention Center closed for its rebuild and the new building does not open until 2029. We cover every venue carrying Austin citywides in the meantime. Programs that used to sit in one hall now run across the Palmer Events Center, the Fairmont Austin, the JW Marriott Austin, the Hilton Austin and the Austin Marriott Downtown at the same time. That is a coverage problem before it is a photography problem, and it is the reason planners call one team instead of booking a separate photographer for each room. We photograph Reuters Events conferences in Austin alongside association annual meetings and corporate programs.
Across the Austin area
We work across the whole Austin area, including Round Rock, Cedar Park, Georgetown, San Marcos, Pflugerville, Bastrop and Lakeway.
Palmer Events Center
Keynote speaker and general session photography across Lady Bird Lake from downtown. Lower ceilings than the convention center, which changes how a main stage has to be lit and shot.
Fairmont Austin
One of the rooms now carrying Austin citywides. General session and keynote photography, expert panels, breakouts, board meetings, president’s club and awards dinners in the ballrooms, plus rooftop reception coverage in the tallest hotel in the city.
JW Marriott Austin
Association meeting and annual convention photography on the ballroom levels, with rooftop terrace receptions and the downtown Austin skyline behind them.
Austin Marriott Downtown
Corporate meeting photography, brand activations and evening receptions a block from the convention center, ideal for a two venue program.
Hotel Van Zandt
Keynote and incentive program photography in the Rainey Street district, for smaller executive groups that want an Austin room rather than a ballroom.
Austin Bergstrom Airport
Ribbon cuttings, facility openings and corporate milestone photography, the business event work that sits outside the convention calendar.
SXSW and downtown activations
Brand activation, sponsor lounge and festival photography through downtown Austin, shot and delivered fast enough to post the same day.
Downtown Austin hotel corridor
Congress Avenue and the Second Street district, where association meetings, breakouts and receptions spill across several properties at once.
Austin Convention Center, what we learned there
For years this was our most photographed Austin room. Exhibit hall and trade show floor photography, general sessions, registration and the Austin headshot lounge that pulled the most booth traffic on the floor. The building came down in 2025 and its replacement opens in 2029. Everything we worked out in that hall now goes into the venues carrying Austin programs in the meantime.
What we shoot in Austin
Austin conference, convention and trade show photography services
We are the Austin event photographers and convention photographers that meeting planners, event planners and association convention managers call for convention, conference and corporate event photography. Every service below runs on the same booking, with one crew, one invoice and one shared folder. Most Austin clients combine three or four of them. Highlight video from our video team can be added to any booking.
Austin convention and conference photography
Full run of show coverage: opening general session, keynote speaker photography, breakouts, panels, awards dinners and receptions. Shot so the frames sell next year’s convention as well as recapping this one.
Trade show and exhibitor booth photography
Clean exhibitor booth frames during the quiet window before doors, then booth traffic and staff engagement once the exhibit floor is live. Exhibitors and sponsors use the two sets very differently.
Austin headshot stations and headshot lounges
A sponsored headshot station in Austin is usually the highest traffic thing a booth can run. Attendees queue for a free professional headshot and leave an email address to receive the file.
Onsite printing and photo marketing
Branded prints handed to attendees on the exhibit floor, plus a live feed to your marketing team. Onsite printing turns a photograph into a captured lead before the attendee leaves the booth.
Medical and scientific conference photography
Poster sessions, research presentations, product theaters and restricted rooms, handled to your consent and badge rules. See medical conference photography for how we work them.
Corporate meeting and incentive photography
Board meetings, president’s club, sales kickoffs and executive retreats across the downtown Austin hotels, covered from arrival through the last toast.
Brand activation and SXSW photography
Austin runs on activations. Sponsor builds, experiential lounges and street level brand photography, edited fast enough for your team to post while the event is still on.
Group, team and attendee photography
Group shots that do not hold a room hostage for twenty minutes, plus the candid attendee frames that actually sell an Austin conference to next year’s registrants.
Austin holiday party and corporate Christmas party photography
Austin books its company parties early. Corporate holiday parties, company Christmas parties, awards banquets and year end celebrations get the same onsite printing, real time editing and next morning gallery we bring to a general session, in a ballroom lit for a party.
For meeting and event planners
How we work with Austin meeting planners and convention managers
Most of the people who hire us are meeting planners, event planners, association executives and convention managers running a multi day program in Austin. Here is what you actually need to know before you put a photographer on the RFP.
Local Austin rates
We keep an Austin location, so an Austin booking is priced as a straightforward local engagement. A three day Austin annual meeting is quoted as one engagement, with hourly coverage across the whole program rolled into a single clear price. Tell us the run of show and we build the schedule around opening reception, general sessions, breakouts, the exhibit hall and the closing gala.
Second photographers when rooms overlap
When breakouts run concurrently or the gala overlaps a sponsor event, we add a second photographer from a small team trained in house rather than subcontracting to whoever is free.
Same day turnaround and deliverables
Edited frames reach your shared folder throughout the show so your social, press and sponsorship teams can use them live. Full gallery the same day, organized by session, so you are not scrolling through 2,000 files.
Full usage rights, no drip pricing
You get unlimited usage rights for marketing, press, sponsor recaps, the following year’s promotion and your website. No per image licensing, no surprise reuse fees.
Certificate of insurance for your venue
Professional liability with a certificate naming the Palmer Events Center, the Fairmont Austin, the JW Marriott Austin or your hotel as additional insured, usually back within one business day of the request.
RFP ready proposals
A written proposal with a named photographer, hours, deliverables and turnaround already in it, in a format you can drop straight into a sourcing packet or board approval.
VIP, keynote and sponsor priority shots
Give us the shot list that matters: the VIP arrivals, the board photo, the sponsor logo wall, the ribbon cutting, the award handoff. Those get shot first and delivered first.
Registration, networking and attendee candids
The frames that sell next year’s Austin conference are rarely the podium shots. Registration, networking breaks, hallway conversations and the room genuinely full.
Selected Austin work
Austin convention and event photography portfolio
Every frame below was photographed in Austin. Click any image to open it full size.
Nationwide
We work with the same clients, city to city
Austin is home, and it is also one stop on a national calendar. When your program moves to another city, the same crew and proven workflow move with it, so the number you are quoted is the number you pay.
Event video
Recap videos for Austin conferences
Austin events move fast, and a short recap video keeps the energy going after the closing session. Our video team produces highlight reels, interviews and vertical social cuts alongside your photography.
IIAR 2026 conference recap
FAQ: Questions Austin planners ask
Do you actually shoot in Austin, or are you subcontracting it?
We shoot it. Joseph Rodriguez has been photographing conventions since 1987 and is on site for most Austin bookings. For multi room programs that need several photographers at once, he brings a small team he trained himself and runs the job in person. You will always know before the show who is holding the camera.
Are you local to Austin?
Yes. We keep an Austin location downtown alongside our San Antonio offices, so an Austin booking is a local booking, staffed by our experienced local team with proven workflows and no pricing surprises.
How fast do we get the photos?
Selected edited frames go to your shared folder throughout the show, so your social and press team can post while the hashtag is still live. The complete gallery is finished the same day. That single thing wins us more repeat business than anything else we do.
The Austin Convention Center is closed. Where are you covering Austin programs now?
Everywhere the programs went. The Palmer Events Center for exhibit floors and trade shows, and the Fairmont Austin, the JW Marriott Austin, the Hilton Austin and the Austin Marriott Downtown for general sessions, breakouts, headshot lounges and receptions. Nothing about our Austin coverage paused when the building did.
Can you cover a program split across two or three Austin venues at once?
Yes, and since the convention center closed it is the normal case rather than the exception. We build the run of show around every room, staff a second photographer where two things collide, and deliver one gallery at the end of the day rather than three that have to be reconciled.
Will you still be covering Austin when the new convention center opens in 2029?
We have photographed Austin conventions since 1987 and we keep an Austin location, so yes. The venues change, the association calendar does not.
What does a headshot station cost to add?
It is quoted as an add on to the main coverage rather than a separate booking, because we are already on site with the crew and the lighting. Tell us your expected volume and hours and we will scope it. Sponsored headshot lounges in Austin are usually the highest traffic driver a booth can run.
Do you do onsite printing at the booth?
Yes. Branded prints handed to attendees on the floor, plus a live feed to your marketing team. It works best when the print design is agreed a week or two out so the template is ready before doors open. See onsite printing.
Do you carry insurance and can you provide a certificate?
Yes. Professional liability, with a certificate naming your venue as additional insured, normally back within one business day of the request.
Do you photograph medical and scientific conferences?
Yes, including poster sessions and research presentations. Restricted rooms are handled to your consent and badge rules. See our medical conference photography page for how we handle them.
What about video at the same event?
We shoot 4K video alongside the stills on the same booking, with one crew and one invoice. You can take the footage raw for your own editor or have us deliver a finished edit. Both are available and we will quote whichever you need.
How far in advance should we book Austin?
Austin runs hot in March around SXSW and again through the autumn association season, and the good crews go early. If your dates fall in those windows, talk to us as soon as the venue is contracted. Outside them we can often accommodate shorter notice.
Do you photograph exhibitor booths before the show opens?
Yes, and it is the right way to do it. Clean booth frames are shot during the quiet window before doors, then we come back for traffic and staff engagement once the floor is live. You get both, and exhibitors use them differently.
Will our photos be used to advertise your business?
Only with permission. Many clients are happy for their event to appear in our portfolio, some are not, and a few have restrictions on which frames. Tell us at booking and we will honor it.
Planning an Austin program?
Send your dates and venue, and we will quote Austin convention, trade show and headshot station coverage as one clear number.
Request Austin Photography Pricing
Meet Your Photographer · Call 888.486.3241 · See our nationwide convention photography
Professional Images Photography, Austin office
578 Lavaca St, #2050, Austin, TX 78701
(888) 486-3241
Austin office details, hours and directions