Reasons to Hire a Convention and Event Photographer for your Meeting.

Reasons to Hire a Convention and Event Photographer for Your Meeting!

Hiring a photographer for Convention and event photography.

Convention and Event Photography is an industry that requires a lot of time and patience to capture the images that brand your meeting, so it’s important to make sure you hire someone who can be available for the duration of your convention or conference.

Attendees getting in line for at headshot station by proimagesphoto

Convention Attendees waiting for their turn for Professional Headshots by

How much does Convention and Event Photography cost?

Convention and Event Photographers have different rates depending on experience level as well as other factors like how many hours they will work during the event. The best way to find Convention and Event Photographers is by researching their work online and then talking with them over phone before hiring. Have a conversation will help you determine if they have knowledge of covering your meeting.

Ask for references of actual meetings they have covered that is similar to yours and insist they show you the work via online. Not just a few photos but a gallery of images from the event.

I provide an actual gallery showing a Conference I cover from start to finish. This helps my potential client see my style.

Rates do vary by state and region. A hourly rate if often charged but a full day rate is also available depending on the scope of the job.

Tips to get the Convention and Event Photography pricing.

  • Send the company a schedule with dates of where you will need photography services.
  • Give specific start and end times for each day and or event.
  • Location of each photography assignment helps determines time to get from place to another.
  • Keep in mind that you cannot expect the Convention or Event Photographer to work for less than a minimum of 2 hours that is consecutive and not broken up.

Here are some reasons why Convention and Event Photographers are great to hire for your Meeting!

  • Convention Photographs can be used on social media, which helps grow your brand.
    Convention and Event Photography of Robin Roberts at Vision Source meeting

    Convention Photography of Robin Roberts speaking at a Vision Source Annual  Meeting in Tampa Bay, FL

  • The Convention Photographer will help make sure you capture the best moments during your Conference or Trade Show.
  • Convention Photographer can provide professional Convention Photography for your event which will help maintain a professional image.
  • Convention and Event Photographers are great to hire because they can provide services like Headshot Stations, which is always a hit at Tradeshows, Events and Exhibitors booths. As more brands turn into large corporations with many employees, it’s important to make sure you’ve found someone who can take quality photos not just on site but also at all those high moments when potential clients come out from their private meetings or sessions.
  • Convention and Event Photography Services are great for your event which will help maintain a professional image. There is also video coverage that you can have done from aerial photography, product launches or conventions as well as other corporate functions that are always on the schedule.
  • Convention and Event Photographers capture all the action during the Conference or Trade Show, so it’s important to make sure they’re available on the date when you need them. Convention and Events Photographers are definitely worth hiring if they offer these services!

A side note on consecutive hours for Convention and Event Photographers.

I get a schedule that would have me all day but only in 20 minute increments and expected me to charge for those increments only. This is not realistic.

What do you do when you find a Convention and Event Photographer you like?

Once you’ve found some potential candidates, make sure that they’re available on the date(s) when you’ll need Convention Photographer Services. Ask if they will be the photographer or another person will cover the meeting. If another person other than the photographer you are talking with will be the photographer. It is highly recommended that you ask to talk to this photographer and see their work.

Event Photography of Attendees in Las Vegas sitting in Lamborghini

Social Media Event Photography using Lamborghini as the traffic builder.

Remember you will have a person covering a very important meeting or event. Your Convention and Event Photographer will create images that represent your brand.

This person also needs a very good personality and good verbal skills as well. Professional appearance is important. You do not want a photographer who dresses to casual or wears their backpack everywhere.

Convention and Event Photography has become much more competitive over the past few years as many new people have entered into the market.

Convention and Event Photographers in the past have offered CD/DVD or USB Disk with high resolution Convention Photography, but now it’s becoming very common for digital deliveries of images through cloud services like DropBox, Google Drive or WeTransfer.

Convention and Event Photographers are now also offering other services like Headshot Stations, Tradeshow Booth Photography, Social Media Stations, Medical and Health Care Photography and Group Photography to name a few.

If we can help you with your Convention or Meeting give us a call at 1.800.486-3241 or send us an email. Thank you for reading.

Meetings and Conventions where do we stand

Meetings and Conventions where do we stand

I miss the early morning General Sessions, the hot coffee and the crowds mingling in the hallways or foyers between breakouts. The connections that are created and the people I have worked with over the years. Convention Photography, capturing the smiles, the engagement at the tradeshows, the speakers and of all the people attending is what I miss most of all.

It is my hope that Conventions and Meetings be back soon but the reality is, the year is off to a slow start for Conventions and meetings of all sizes.

The majority of meeting planners are focused on rescheduling and rebooking events and my guess is also the locations that are available for later dates.

I found this great read about a survey by Global DMC Partners .

A survey of, 242 respondents were polled from the meetings and events industry. Below are some insights from their poll.

Key insights from the responses included:

  • There is a clear shift towards hope for face-to-face meetings to resume in the latter part of 2021 with most planners (53 percent) now predicting that their in-person meetings and events will resume sometime in Q3 & Q4 2021.
  • The General health and well-being of planners and their family and friends is the top concern now, as opposed to fear/uncertainty, travel & government restrictions, and job security in Q3 2020.
  • Also 92 percent believe a vaccine is the most important factor in bringing back face-to-face events, an increase of 10 percent from Q3 2020.

The Third quarter of 2021 seems a long way from February 2020 but, it’s now February 2021. The struggles and changes we all have had to make will get us there for the 3rd quarter or sooner. Just have to keep the faith. Q4 will certainly be better, that is my opinion and I am sticking to it. I believe that we may see companies schedule their meetings more in October and November to make up for Q1 and Q2.

Health protocols Conventions and Tradeshows. As I get back to offering Headshot Stations, I see all meetings highly recommend the use of masks. For example, Nevada state requirement for face masks will be required at both the Sands Expo Center and Caesars Forum. Every state has different rules. I will be sure to know in advance when I am on location. Even with the vaccine rolling out, there are still many that feel it will be some time before we all are safe.

Here is a list I found on a show that was in Las Vegas and posted their Health and Safety precautions.

  • Everyone is required to use face coverings, frequent hand washing and social distancing
  • Significantly increase entrance and exit areas to the exhibit halls to spread out gatherings of people more evenly throughout the facilities
  • Designate entrance and exit areas to control and screen visitors with discrete daily health queries, incorporating non-invasive thermal cameras, etc.
  • Reduce number of people at registration by requiring preregistration and mailing of badges
  • Prohibit new registrations on site so only pre-qualified and registered individuals will arrive at the SHOT Show
  • Configure traffic flow with one-way aisles
  • Install hand sanitizing stations throughout the show, and provide hand sanitizer to each and every individual attending the show
  • Enhance physical cleaning with hourly sanitizing of high-traffic areas throughout the show floor and common areas, including doorways, elevators and escalators
  • Collaborate with the Sands Expo Center, Venetian Resort and Caesars Entertainment in their advancements to be among the first in the nation to pursue certification for safety measures aimed at outbreak prevention through actions such as sanitizing the facility nightly. You can find more information of how the Sands Expo Center and Venetian Resort are combating COVID-19 by CLICKING HERE.

Tradeshow and Exhibitor companies will most likely create new ways to have attendees feel safe walking in a booth. Thermal Screening stations will be used. Additional hand sanitizers in all booths as an example. This alone is a subject I will go more in depth on my next post, stay tuned.

Travel is another challenge as many companies are having their employees working from home but as the vaccine rollout improves and the infection drops employers will start getting their staff back in the office which in turn, I can see that changing to allow travel to meetings. So let’s keep our fingers crossed hey even our toes.

Business travelers are going through an evolution and it is being reshaped. We all can agree that change is always going to happen in any circumstance. Fares may dramatically increase to cover the cost of deep cleaning planes after each flight and that cost will be added to the plane ticket.

I can remember back before this Pandemic I would see the occasional person wearing a mask and thought it was a bit odd. Now it’s so common. The transition to this new normal took time but it took and just like that we will get use to whatever is needed to be safe.

Touching on Virtual meetings. This will continue to be a large part of this industry for some time to come but also the fatigue of sitting in front of a monitor of any kind is growing. Keeping the viewer engaged can be a challenge and recent studies some have saying that the micro delays in audio, poorly lighted portrait images and lower resolution screens are just a few reasons of the fatigue.

Listed here are the most popular video conferencing systems in 2020.

FaceTime, Facebook Messenger, Zoom, Skype, WhatsApp, Google Duo, Google Hangouts Meet, Microsoft Teams, Amazon Chime, Houseparty and Marco Polo. Which do you use?

As we move into the new year it will be wise to continue the safe protocol.

I read recently that Flu cases are unusually low and my guess is the masks we are all wearing and social distancing. Last year 9 million cases of the flu were reported.

This is a time of crisis for the meeting industry and it poses real threats in all areas that support this industry. My guess is that we will be ok but countless jobs have been lost and may never return. Even more worrisome is the loss of the conventioneer who drives the economics of the meetings that are created. Let’s keep trying to do all we can to bring a better outcome. Get people back to what they love. Drive the virus away by wearing your mask, wash your hands and social distance. This a challenging time for all of us.

I look forward to the days that are ahead with confidence. I will end this quote that I really like.

“Having a positive mental attitude is asking how something can be done rather than saying it can’t be done” – Robert Foster Bennett

If I can help you with your meeting or convention send me your RFP. Looking toward 2021 to be a better year!

Conventions and Tradeshows, where are we now in this pandemic mess?

Conventions and Tradeshows for 2021, will it really happen this year?

Conventions and Tradeshows, where are we now in this pandemic mess? How can we overcome this challenge? So many questions but really not enough answers to make us feel really confident.

Travel is a bust for this sector as attendees and companies that send them are hesitant.  Many companies may still hold off until 2022 but I am hopeful that by 3rd quarter will bring back some meetings.

Even with the arrive of the COVID-19, vaccine challenges remain. Meetings will be different and probably for years to come.

The Chicago Tribune which wrote that Chicago’s convention Industry is cautiously planning conventions for the second half of 2021.

Around 59 events scheduled here from June 1st to Dec 31st including 39 major events that could draw over 800,000 visitors and over 800,000 hotel room nights this is from the Metropolitan Pier and Exposition Authority that owns the near South Side Venue.

This is just one city, and a good vaccination plan that works for everyone in the United States is needed. We are at the mercy of this mass vaccine distribution  but I understand that there is much to do so I wait patiently and look forward to being a part of what I love and miss. If you are planning a meeting please send your RFP HERE.

I am not taking deposits but will save the date for you and no cancellations fees will be charged if the show is cancelled due to the Virus.

Any thoughts please feel free to share. We are all in this together.

COVID-19 at Meetings and Conventions for 2021

COVID-19 at Meetings and Conventions for 2021

COVID-19 at Meetings and Conventions for 2021. What can we expect? What is going to be the new norm that stays with us for years? The Meetings and Tradeshow Industry has been in a tailspin, but ready to bounce back strong by the 3rd to 4th quarter of 2021.

March 2020 is the last time I traveled for a Corporate Photography Job. I remember the day perfectly our lives changed in ways I could have not imagined.

I am a Convention Photographer and provide services to the Meetings and Tradeshow Industry. It has been challenging to say the least. Businesses in all areas have been affected and many have not survived. The latest stimulus check will help but for how long?

Tampa Meetings and Convention Photography services of attendee at Tradeshow engaging at exhibitor booth. ©proimagesphoto

Tampa Meetings and Convention Photography services of attendee engaging in exhibitor booth. ©Joseph Rodriguez |

As I go through the various cities looking at the Convention calendars of events, I see many cancellations and postponements. In addition, events have been scaled back but the good news is not completely, so there is hope.

The biggest vaccination campaign in history.

The biggest vaccination campaign in history is underway. 392 million doses have already been administered as of March 17, 2021 across 128 countries and this based on Bloomberg. 9.50 million doses a day so far and growing.

Another interesting item that Bloomberg posted.

In the U.S. more Americans have received at least one dose than have tested positive for the virus since the pandemic began. So far, 111 million doses have been given and in the last week an average of 2.44 million a day. I recieved mine last week and I feel so happy and hopeful.

NORTHSTAR meetings group recently posted an article writing that recovery is starting back up. They write that approximately 355,000 new jobs have been gained in the leisure and hospitality sector last month alone. This according to the latest report from the U.S. Bureau of Labor Statistics. This is great news and hopefully with continued awareness and wearing masks we will get ahead of this pandemic.Keep in mind that even with Vaccines being administered daily, half of U.S. properties are projected to stay empty in 2021. I looked at the American Hotel and Lodging Associations 2021 State of the Industry report.

What’s going with the HOTELS AND LODGING INDUSTRY?

AHLA research shows 34 percent of American’s feel comfortable staying in a hotel right now. I can say this as well. My hotel points are enough for at least 40 days but I have not used them unless it’s for work and that was once last year in October.

When AHLA did their surveys, they found that many noted that their comfort level is tied to vaccinations, with 20 percent saying they won’t feel comfortable until a majority of Americans have been vaccinated. You can find out more by going to their site.

Hotels are coming back so please note that cleaning protocols are in place and have been since last year. New technologies in cleaning are being utilized not just in hotels but in the meetings spaces all over the country.

Meeting and Conventions will start to come back in the 3rd and the 4th quarter. Vaccines are rolling out at a good pace, and this gives meeting planners and convention planners positive vibes.

As we get moving toward normalcy, here is my take on the Do’s and Don’ts so you can be ready for the work to I feel confidant will be ahead of us. Please note, I realize this has been said a lot but I thought to just share again my thoughts here.


Yes, it’s a sentence that have come to be heard more than we care but there’s a reason for this. I’ve battled a few people (verbally but not too bad) that look at this as silly, government control and so on but here’s the reality.

Flatten the curve: You know the daily numbers we get from our local news, national news. If we can stay at least 6’ or 2 meters away from everyone that we don’t know and yes even those relatives and friends that you see on occasion, this really does help. Working from home for those that are lucky to still have a job know zoom as their best friend or worst enemy but it’s what we have to do. You can also still chat with you friends on the phone, yes, it’s not just for texting or sending photos. Use Zoom to chat as well if you can’t FaceTime.


Fort Worth Meetings and Convention Photography of students attending Texas and Southwestern Cattle Raisers Association.

Students attending the annual Texas and Southwestern Cattle Raisers Association meeting in Fort Worth, TX ©Joseph Rodriguez

You can be carrying the virus and not show any signs or feel any symptoms so this works both ways. Someone in that crowd may have it and not know it, some may have it and know it and don’t care. It’s just not worth the risk to you, your loved ones you have to go back home to and if you are the income earner this will devastate your family.


I went to the site and below are some highlights.

  • COVID-19 vaccination will help you from getting COVID-19. It’s that simple. Vaccines currently available in the United States have been highly effect at preventing COVID-19.
  • Additional COVID-19 vaccines that are in development are being carefully evaluated in clinical trials and will be authorized or approved only if they make it substantially less likely you’ll get COVID-19.
  • Getting vaccinated yourself may also protect people around you.
  • Experts believe that getting COVID-19 vaccine may also help you from getting seriously ill even if you do get COVID-19.
COVID-19 vaccination is a safer way to help build protection and an important tool to help stop the pandemic.

It is my belief that we are seeing the light at the end of the tunnel and 2021 will be the year that happens. Let’s all come together and make a difference.

Thanks for taking the time to read my blog and if I can help you at your Tradeshow, Convention and Event. Send me your RFP. I would like to get back into the Meetings Industry and do what I do best. Capturing More than the Moment.

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