Convention and Trade Show Photographers, Nationwide

Where we work

Every photo below was shot in the city it names. We travel nationally and internationally, and these are the markets we work most. Beyond these we regularly cover conventions and corporate meetings in Nashville, Denver, New York, Washington DC, Atlanta, Anaheim and New Orleans, and we hold dates anywhere a show lands.

San Antonio

Our home base. Two San Antonio locations, including the studio near the Hill Country resorts

San Diego

Convention Center, Bayfront and Gaslamp programs

Dallas

Kay Bailey Hutchison Convention Center and the metroplex

Austin

Hotel conference programs while the convention center is dark

Houston

Energy and industrial conferences downtown

Phoenix

Phoenix Convention Center and Desert Ridge

Chicago

McCormick Place and downtown hotel programs

Orlando

Convention corridor and resort conference space

Las Vegas

Exhibitor booth and show floor coverage

Some of the floors we have worked

Brands and organizations whose events appear in the work shown across this site.

• Reuters Events
• ADNOC
• Southwest Airlines
• Marriott Bonvoy
• American Express
• GBTA
• Siemens
• Humana
• Nokia
• 7×24 Exchange

Headshot stations, anywhere in the country

We bring a full studio to your show floor. Backdrop, studio lighting, intake with email capture, and every attendee emailed their retouched headshot carrying your logo and your colors, usually before they leave the hall. You get the complete name and email list back.

Corporate headshot stations at conventions and trade shows

The strongest lead magnet on an exhibit floor. Attendees queue for a professional headshot, and every one of them hands you their contact information to get it.

Executive and team headshots on location

Board portraits, leadership headshots and full team sessions shot in a meeting room at your hotel, on the same trip as your conference coverage.

On site printing and social media stations

Branded prints in hand before an attendee leaves the booth, and images sized for LinkedIn and your channels within the hour.

We have run headshot stations at conventions in San Antonio, San Diego, Dallas, Austin, Houston, Phoenix, Chicago, Orlando and Las Vegas, and we travel anywhere a show lands.

What we photograph

Convention and conference photography

Keynotes, general sessions, breakouts and the room reacting to them. Fast glass and no flash, so house lighting stays intact.

Trade show and exhibitor photography

Your booth shot clean before doors open, then again working: staff mid conversation, product demos, badge scans and branding.

Headshot stations and lounges

A full station inside your booth. Each attendee emailed their headshot with your branding, and the name and email list delivered to you.

On site printing and social media stations

Branded prints in hand before an attendee leaves the booth, and images sized for your channels the same hour.

Medical and healthcare conference photography

Compliance aware coverage for healthcare meetings, including exhibit halls, podium sessions and poster halls.

Video and B-roll

4K video shot alongside the stills on the same booking. Take the footage raw for your own editor, or we deliver a finished edit.

Why organizers book us

Same day delivery, on site

Edited frames upload to your shared folder hourly while the show runs, catalogued by day and session. Your social team posts while the hashtag is still moving.

One team for photo and video

You are not coordinating a photographer and a videographer who have never worked a floor together. Same booking, same crew, same delivery.

Thirty nine years of show floors

Silent operation during live sessions, badge and credential compliance, exhibitor NDAs and sponsor obligations. Show floors have rules portrait and wedding shooters never train for.

FAQ: Questions we get asked

Do you travel, or only work Texas?

We travel nationally and internationally. Texas is where our studios are, but a large share of our work is out of state, and travel is quoted as a flat line item up front so there is never a surprise after the show.

What drives the cost of convention photography?

Four levers: number of days, number of photographers, hours per day, and how fast you need files. Send your run of show and we come back with a scoped number, not a range.

How fast do we actually get the photos?

Selected edited frames go up to your shared folder throughout the show, so your social and press teams have usable images the same day. The complete gallery is finalized the same day as well.

Do you run headshot stations and on site printing?

Yes, and the headshot station is one of the strongest lead magnets on a floor. Backdrop, studio lighting, intake with email capture, each attendee emailed their headshot with your branding, and the full name and email list delivered to you.

Are you insured, and can you provide a certificate of insurance?

Yes. We carry professional liability and can issue a certificate of insurance naming your venue as additional insured, normally within one business day. Every camera records to dual cards, so there is no single point of failure on your files.

Do you shoot video as well as photography?

Yes. We run 4K video alongside the stills on the same booking. You can take the footage raw off the camera for your editor, or we deliver a finished edit: highlight reels, sizzle pieces, session recaps and testimonial cuts.

How far ahead should we book?

One to three months for a major show. The strongest photographers fill their calendars around large conventions, and spring and fall weeks book out first. If your show is sooner, call anyway.

What makes a convention photographer different from a general event photographer?

Show floors have rules that portrait and wedding shooters never train for. Silent operation during live sessions, credential compliance, exhibitor NDAs, sponsor obligations, and delivery measured in hours rather than weeks.

Do you photograph annual meetings and association conferences?

Yes. Association annual meetings are a large part of our calendar, including general sessions, breakout rooms, poster halls, awards banquets and the exhibit floor. Tell us your run of show and we scope photographers by room rather than guessing.

Can you cover multiple cities for the same client in one year?

Yes, and it is common. Clients who run a national roadshow or a multi city user conference use the same crew in every market, so the look, the file naming and the delivery folder structure stay identical from city to city.

Can we book a photographer for our exhibit booth only?

Yes. Booth only coverage is our most requested package for exhibitors. We shoot the booth clean before doors open, then return during exhibitor hours for staffed and demo coverage, and you get the edited set the same day.

What convention centers and hotels do you work in?

We have worked the San Diego Convention Center, the Kay Bailey Hutchison Convention Center in Dallas, the Fort Worth Convention Center, the Phoenix Convention Center, the Henry B. Gonzalez Convention Center in San Antonio, the Sands Expo in Las Vegas, and hotel conference properties including the JW Marriott San Antonio Hill Country, the Hilton San Diego Bayfront and the Manchester Grand Hyatt. If your venue is not on this list, tell us where it is and we scope it the same way.

Do you run headshot stations outside Texas?

Yes. The headshot station travels. We have run stations at conventions in San Diego, Phoenix, Chicago, Orlando and Las Vegas as well as across Texas, and the kit, the workflow and the same day email delivery are identical wherever we set up.

How many headshots can you shoot in a day at a trade show?

It depends on your booth traffic and how many stations you run, but a single station comfortably handles a steady line through exhibit hours. If you are expecting heavy volume we add a second station and a second photographer rather than letting a queue build.

Do attendees get their headshot retouched?

Yes. Every headshot that goes out is colour corrected and retouched, delivered by email with your branding on it. Attendees are not receiving a raw snapshot, which is the difference between a station people talk about and one they walk past.